Registration & Stamps Department

Online document preparation procedure

1. The user has to prepare the document to be registered using Citizen Slot Booking system and upload required documents (as shown in checklist).
2. The user then has to make requisite payment through the online portal and book a slot for registering the document.
3. The user then has to go to the Sub-Registrar office according to the slot booked and present the document.

Procedure at Sub-Registrar Office

1. The user arrives at the Sub-Registrar Office with the document to be registered.
2. Officer at SR office prepares a check slip based on the details provided though PDE, making necessary changes if required.
3. Upon generation of check slip, E-KYC is conducted, where finger prints of the registering parties are collected and are verified against Aadhar database.
4. Payment of stamp duty, registration fees and other requisite fees is verified.
5. Endorsements are then printed on the document being registered.
6. Document is registered by Sub-Registrar by assigning the Regular Document number and thumb impression of the parties is also collected.
7. The registered document is scanned and uploaded on the portal, which the user can download from the portal using the credentials sent via sms.( one -time free download option)
8. In case of verification being unsuccessful, the applicant will be directed to make necessary changes and re-submit the application.

Screen shots of process followed at the Sub-Registrar Office

Generation of check-slip:

In this process, the details provided through PDE are confirmed and check-slip is generated.

E-KYC verification:

Once the fingerprint is captured, it is verified against UIDAI database:

Output from UIDAI database is shown below:

Cash payment verification:

Endorsement printing:

The following shall be ensured at the time of presentation of the document:

1. The original document bearing signature of all parties.
2. eSTAMPS evidencing payment of full stamp duty, transfer duty (if any),Registration fee and user charges
3. Section 32A photo form of executants/claimants/witnesses, if required.
4. Two credible persons(witnesses), who will identify the parties and identity cards with photos of such persons.
5. Address proof of the executants and witnesses

The following are the valid address proofs

1. Aadhar card
2. Passport issued by Government of India
3. Driving licence issued by Transport Department
4. PAN Card issued by IT Department
5. Ration card issued by Civil Supplies Department
6. Voter ID issued by Election Commission of India
7. Bank Passbook with Photo

6. Photograph capturing Frontal view of the property (8/6 inches)
7. GPA /SPA, if any in original and its Photostat copy.
8. Link documents copies.
9. Any other document issued by Local body related to the property

1. Stamp duty
2. Registration fee
3. Transfer duty

as applicable Click here for details

S.No	Main Services	Standard	Time frame	Name and contact details of Officer Responsible	Penalty (INR) (in Rupees)
1.	Registration of Document	After registration the document will be scanned, certified and returned to the parties	24 hours	Sub-Registrar	50/- per day
2.	Issue of Encumbrance Certificate and Certified Copies(through computer)	After conducting search of the computer record a certificate in a fixed format is issued to parties	1 hour	Jr. / Sr. Assistant	10/- per hour
3.	Issue of Encumbrance Certificate and Certified Copies (manual	After conducting search of the manual record a certificate in a fixed format is issued to parties	24hours	Jr. / Sr. Assistant	50/- per day
4.	Registration of Marriages	When bride and bride-groom sign in the register the Registration is completed and certificate issued	1 hour	Sub-Registrar	10/- per hour
5.	Reference of pending document to District Registrar	It shall be done by the Sub-Registrar in one day	1 day	Sub-Registrar	100/- per day
6.	Reference of pending document under scheme of 47- A	The Sub-Registrar has to visit the property under reference and on satisfying that proper value is not adopted makes a reference to the DR	7 days	Sub-Registrar	100/- per day
7.	Issue of Market Value	On application by the party, a computer generated value slip is issued	1 hour	Jr. / Sr. Assistant concerned	10/- per hour